Write down what your shop paid out

One errand: type a cost, and see where the money went. Wages and goods sit beside the total and are never added into it.

Paid out is on the rail behind More, under Money. It does one job: you write down a cost, and it shows you where the money went. Nothing on the page is a form you have to finish before it is useful.

The Paid out tab: a period, Add expense, the total, and where it went — Pick the period, add the cost, and the total answers.

Writing a cost down

Pick the period at the top, This month, Last month or This fiscal year. Then press Add expense. A sheet opens over the list. Type what it was for and how much, and press Add expense again. Rent, electricity, a delivery, anything you paid out in that period.

The Write down a cost sheet: what it was for, the amount, a category, and how it was paid — Add expense opens this sheet over the list. The list stays underneath.

You never meet the word "book" here, and that is deliberate: a shopkeeper writing down this month's rent should not have to decide their rent is a job. If the period has no book behind it yet, Pasal opens one named after the period and puts the line in it. If one is already open, the line joins that.

Kind files the cost: rent, electricity water and internet, stock and supplies, wages, transport, repairs, fees and licences, or something else. It is a fixed list rather than a box, so a month of costs groups the same way every month.

Where it went

Under the total, Where it went groups what you recorded when a kind holds more than one cost. Two costs of two kinds are already the list, so the heading stays off. Costs written before Pasal started asking what kind they were sit under Not filed, and nothing is guessed about them.

The total is yours and only yours

The figure on this page is what you recorded, and nothing else. Pasal never adds anything to it on your behalf. The total names the period before, so this month sits next to last month rather than as a number on its own.

That is why Wages and Cost of goods appear underneath only while they are still unwritten. Pasal knows what your payslips came to and what the goods behind this period's sales cost you, but it cannot tell whether you already typed those into a line by hand. A line reading "Extra stock for the week" is the cost of goods, written in your own words, and no rule can separate it from a delivery charge. Adding both would report a month as far more expensive than it was.

So the decision stays with you. Press Record it on either row and it becomes a real line in the total, where you can see it, once. After that the offer goes: the line is in the list, and repeating it under a heading that says Pasal also knows would be the same rupees twice.

Job books are still their own screen

Costing one job end to end, with what it earned as well as what it cost, is a different question and still lives on Costs & profit. The link at the foot of this page goes there. See Work out what a job kept.

Writing a cost down needs Pro. When Pro ends the dashboard locks until you subscribe. A staff member reaches this tab through the Costs & profit (job book) tick under Shop profile, Who works here, which is the same permission that opens the job books themselves.

What you record here is read back, and never changed, by the pack you hand your accountant.

Correcting a cost you already wrote

Every cost in the list carries a pencil and a bin. Press the pencil and a sheet opens over the list with that cost already filled. Change the words or the amount and press Save the correction.

It edits the cost rather than writing a second one. That matters: a shopkeeper who fixes NPR 5,000 to NPR 500 by adding the right figure again leaves NPR 5,500 in the month, and the books quietly stop agreeing with the drawer.

Removing one

The bin asks first, in place: a tick to remove it and a cross to keep it. Removing is not undoable, so use it for a cost that never happened. A cost that happened and was wrong should be corrected instead, because the month still needs to know about it.

Saying how it was paid

Beside the amount there is a box for the reference: a cheque number, an eSewa or bank transaction id, or just the word cash. It is free text on purpose, because the ways a shop pays a supplier do not fit a tidy list. It shows on the cost's own line and travels into the accountant's pack.

If you do not see that box, this shop is on a version of Pasal that does not have it yet. Nothing is lost; the cost records exactly as before.

What is not filed

A cost written before Pasal asked what kind it was has no kind, and shows as Not filed. That is a fact rather than a job: the kind is chosen when a cost is written, so old ones stay unfiled and nothing is guessed about them. New costs you write today can carry one.