Write down what your shop paid out

Paid out is on the rail behind More, under Money. It does one job: you write down a cost, and it shows you where the money went. Nothing on the page is a form you have to finish before it is useful.

Writing a cost down

Pick the period at the top, This month, Last month or This fiscal year. Then type what it was for and how much, and press Add it. Rent, electricity, a delivery, anything you paid out in that period.

You never meet the word "book" here, and that is deliberate: a shopkeeper writing down this month's rent should not have to decide their rent is a job. If the period has no book behind it yet, Pasal opens one named after the period and puts the line in it. If one is already open, the line joins that.

Kind files the cost: rent, electricity water and internet, stock and supplies, wages, transport, repairs, fees and licences, or something else. It is a fixed list rather than a box, so a month of costs groups the same way every month.

Where it went

Under the total, Where it went groups what you recorded. Costs written before Pasal started asking what kind they were sit under Not filed, and nothing is guessed about them.

The total is yours and only yours

The figure on this page is what you recorded, and nothing else. Pasal never adds anything to it on your behalf.

That is why Wages and Cost of goods appear in their own rows underneath, beside the total rather than inside it. Pasal knows what your payslips came to and what the goods behind this period's sales cost you, but it cannot tell whether you already typed those into a line by hand. A line reading "Extra stock for the week" is the cost of goods, written in your own words, and no rule can separate it from a delivery charge. Adding both would report a month as far more expensive than it was.

So the decision stays with you. Press Record it on either row and it becomes a real line in the total, where you can see it, once. The row then says Recorded by Pasal, and if you also typed one by hand, both are in the total and the page says so.

Job books are still their own screen

Costing one job end to end, with what it earned as well as what it cost, is a different question and still lives on Costs & profit. The link at the foot of this page goes there. See Work out what a job kept.

Opening a new period's book needs Pro, so on the free plan you can keep writing into a book that is already open and cannot start a fresh one. A staff member reaches this tab through the Costs & profit (job book) tick under Shop profile, Who works here, which is the same permission that opens the job books themselves.

What you record here is read back, and never changed, by the pack you hand your accountant.