The pack to hand your accountant

Accountant is on the rail behind More, under Money, and it opens a screen headed For your accountant. It is everything this shop recorded in a period, compiled in one place, ready to hand over. It is yours alone: a staff account cannot open it.

It reads. It never writes.

Nothing on this screen changes anything. The three screens that write are Bills (see Tax invoices and sales records), Paid out and Payslips. This one compiles what those three already hold and lets you export it, which is why you can hand it to somebody without worrying what they might touch.

The period, then the four panes

Choose This fiscal year, Last fiscal year, This month or Choose dates. Everything below reads that period.

• Summary. Sales, refunds, net of refunds, VAT collected, cash against bank and wallet, spend recorded, wages on payslips, and the invoice number check.
• Sales. The sales register, one row per sale: date, invoice number, customer, how they paid, status and total. Search it, and press a column head to sort by it.
• Spending. Every cost recorded on Paid out, with the book it sits in and what kind it is.
• Wages. The payslips issued for the period, with the slip number, the person and the net.

Every pane ends in a Download, and the download carries every row that matches your period and your search, not only the rows on the screen in front of you.

On a fiscal year the Summary also carries a Month by month table, in Bikram Sambat months, so a year can be read a month at a time. You can show every month or only the months with money in them, and a row opens that month.

The most important thing on the screen is what is missing

This is what went through Pasal. It is not your whole books, and the pack says so at the top of the Summary rather than in small print at the bottom, because a pack that looks complete and is not is worse than no pack at all. An accountant may file from it.

What is not in here, and is listed on the screen itself:

• What you bought from suppliers
• Rent
• Electricity, water and internet
• Bank charges and interest
• Anything sold without being rung up
• What the shop pays into the fund on top of wages
• Opening balances from before you used Pasal

Rent and utilities are on that list only until you start writing them down: record them on Paid out and they arrive on the Spending pane.

Three figures, never one

Sales, spending and wages are never added together into a single number. A cost you typed by hand can be the same money as a payslip, Pasal cannot tell the two apart, and a total that quietly counted a month's wages twice is worse than no total. So the three are reported side by side and the joining up is left to the person whose job it is.

The invoice number check

Pasal numbers every tax invoice in one unbroken run per fiscal year, so a missing sale shows up as a missing number. That is the first thing an auditor checks, and it is the one thing this pack can prove rather than assert. The Summary names the range, how many numbers are in it, and how many are not.

A gap is reported and never diagnosed. It can just as easily mean those sales fall outside the dates you chose, so widen the period before treating it as missing. Sales without a number are separate and are normal: a sale only gets one once your PAN is set, and only from that day on. See Tax invoice numbers.